email-classifier

Email Classifier

Automatically categorize and prioritize emails to help manage inbox overload.

Overview

This skill helps you:

• Classify emails by category and type

• Determine priority and urgency

• Identify required actions

• Filter out low-value emails

• Organize for efficient processing

Classification Categories

Primary Categories

Category Description Examples

Action Required Needs your response/action Requests, approvals, questions

FYI Informational, no action needed Updates, announcements, reports

Waiting You're waiting for others Follow-ups, pending responses

Delegated Forward to someone else Wrong recipient, team matters

Archive Keep but no action Confirmations, receipts

Delete Low value, can remove Spam, irrelevant promos

Email Types

Type Description

Meeting Invites, updates, cancellations

Task/Request Someone asking you to do something

Question Needs your answer

Update/Report Status updates, progress reports

Approval Needs your sign-off

Newsletter Subscribed content

Marketing Promotional content

Alert/Notification System alerts, notifications

Personal Non-work related

Spam/Phishing Unwanted or suspicious

Priority Levels

Priority Response Time Indicators

🔴 Urgent Within hours Deadline today, executive request, blocking issue

🟠 High Within 24h Important client, time-sensitive, direct request

🟡 Normal Within week Standard requests, routine matters

🟢 Low When convenient FYI, newsletters, non-urgent updates

How to Use

Single Email Classification

"Classify this email: [paste email content]"

Batch Classification

"Classify these emails and organize by priority:
1. [Email 1]
2. [Email 2]
3. [Email 3]"

With Rules

"Classify my emails. Treat anything from @client.com as high priority"

Output Format

Single Email

## Email Classification

**From**: sender@example.com
**Subject**: Q1 Budget Approval Needed

| Attribute | Value |
|-----------|-------|
| **Category** | Action Required |
| **Type** | Approval |
| **Priority** | 🔴 Urgent |
| **Deadline** | EOD Friday |
| **Sender Importance** | High (CFO) |

### Recommended Action
Review attached budget and approve/reject by Friday EOD.

### Suggested Response Time
Within 4 hours

### Labels/Tags
`finance`, `approval`, `q1-budget`, `executive`

Batch Results

## Email Classification Results

**Total Emails**: 15
**Processing Date**: 2026-01-29

### Summary
| Category | Count | % |
|----------|-------|---|
| Action Required | 4 | 27% |
| FYI | 6 | 40% |
| Delete/Spam | 3 | 20% |
| Waiting | 2 | 13% |

### 🔴 Urgent (2)
1. **[Subject]** from [Sender] - [Action needed]
2. **[Subject]** from [Sender] - [Action needed]

### 🟠 High Priority (3)
1. **[Subject]** from [Sender] - [Type]
2. ...

### 🟡 Normal (5)
1. ...

### 🟢 Low/FYI (5)
1. ...

Custom Rules

Define Your Rules

## My Email Rules

### VIP Senders (Always High Priority)
- CEO, CFO, CTO
- Direct manager
- Key clients: @bigclient.com

### Auto-Archive
- Newsletters (unless from [specific])
- Automated reports (after reading)
- CC-only emails (if no @mention)

### Auto-Delegate
- IT support requests → it-team@
- HR questions → hr@

### Red Flags (Mark Urgent)
- "URGENT" in subject
- Legal/compliance mentions
- Customer complaints

Spam/Phishing Detection

Warning Signs

## Suspicious Email Indicators

**Risk Level**: 🔴 High / 🟠 Medium / 🟢 Low

### Red Flags Detected
- [ ] Sender domain doesn't match display name
- [ ] Urgency pressure tactics
- [ ] Request for credentials/personal info
- [ ] Suspicious links (hover to check)
- [ ] Unexpected attachments
- [ ] Grammar/spelling errors
- [ ] Generic greeting ("Dear Customer")

### Recommendation
[Do not click links / Report as phishing / Safe to proceed]

Workflow Suggestions

Processing Order

## Recommended Processing Order

### Morning (30 min)
1. 🔴 Urgent emails first (2 emails, ~10 min)
2. 🟠 High priority (3 emails, ~15 min)
3. Quick wins under 2 min (5 emails, ~5 min)

### Batch Later
- 🟡 Normal priority - schedule 1 hour block
- 🟢 Newsletters - end of day or weekend

### Delegate Now
- Forward [Email X] to [Person] for handling

Suggested Folder Structure

📁 Inbox
├── 📁 Action Required
│   ├── 📁 Today
│   ├── 📁 This Week
│   └── 📁 Waiting For Response
├── 📁 FYI / Read
├── 📁 Reference
│   ├── 📁 Projects
│   ├── 📁 Clients
│   └── 📁 Receipts
└── 📁 Newsletters

Integration Ideas

Calendar Integration

• Meeting emails → Check/update calendar

• Deadline mentions → Create calendar reminder

Task Integration

• Action items → Create tasks

• Follow-ups → Set reminder

CRM Integration

• Client emails → Log in CRM

• Lead inquiries → Create lead record

Limitations

• Cannot access email accounts directly

• Classification is based on content provided

• May miss context from email threads

• Cannot guarantee phishing detection

• Personal judgment needed for edge cases

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