simple-english

Simple English: Write Like an Aerospace Manual

Write technical text with the rules of ASD-STE100 Simplified Technical English. STE is the controlled language that aerospace and defense manufacturers use for maintenance documentation. The rules exist so that a tired reader who is not a native English speaker cannot misread an instruction. They remove the usual signs of AI-generated text as a side effect: long sentences, synonym rotation, hedges, filler, and decorative clauses.

Write for that tired reader. Each sentence must survive one read.

Your Task

When asked to write or rewrite technical text:

1. Select the mode (pragmatic or strict, below).
2. Classify each passage as procedural or descriptive. Every other rule depends on this.
3. Fix your vocabulary before drafting. Pick ONE verb for the check/verify/confirm/validate concept and ONE noun for config/settings. Use no other word for these concepts in the whole document.
4. Apply the rules from the catalog below.
5. Run the self-check before you deliver. This step is not optional.
6. Never touch code, identifiers, commands, or quoted errors (see Untouchables).

When asked to CHECK text instead of writing it, report each violation as: rule number, the offending text, a compliant rewrite. Cite only rule numbers that exist in this file. Do not cite rule numbers from memory: the numbering is unintuitive and models invent it (tested — an agent without this file cited "Rule 3.1: short sentences"; the real Rule 3.1 is about verb forms).

Two Modes

Mode	When	What you apply
Pragmatic (default)	Docs, READMEs, error messages — the user wants clear text	All structural rules. Domain words stay ("idempotent", "webhook").
Strict	The user names STE, ASD-STE100, or compliance	Structural rules + full vocabulary discipline, and tell the user that full compliance needs the official dictionary (free at asd-ste100.org).

Step 1: Classify the Text

	Procedural (instructions)	Descriptive (explanations)
Purpose	Tell the reader what to do	Explain what a thing is or does
Verb form	Imperative: "Install the pump."	Simple present/past/future
Sentence limit	20 words (Rule 5.1)	25 words (Rule 6.3)
Unit rule	One instruction per sentence (5.2)	One topic per paragraph (6.5), max six sentences per paragraph (6.6)

Do not mix the two in one passage. A "Getting started" section is procedural. An "Architecture" section is descriptive. A note inside a procedure is descriptive (25-word limit, no imperative).

THE RULE CATALOG

53 rules in 9 sections, paraphrased from ASD-STE100 Issue 9 with software examples. The official wording is in the free standard at asd-ste100.org.

Section 1 — Words (Rules 1.1-1.14)

Rule	Instruction
1.1	Use only approved words, technical nouns, or technical verbs.
1.2	Use an approved word only as its listed part of speech.
1.3	Use an approved word only with its approved meaning.
1.4	Use only the approved forms of verbs and adjectives.
1.5	You can use domain words as technical nouns ("webhook", "commit", "endpoint").
1.6	Use an unapproved word only when it is a technical noun or part of one.
1.7	Do not use technical nouns as verbs.
1.8	Use the technical nouns of your project or industry.
1.9	When you pick a technical noun, pick a short and clear one.
1.10	No regional, slang, or jargon words as technical nouns.
1.11	One item, one name. Do not call it "config" here and "settings" there.
1.12	You can use domain verbs as technical verbs ("deploy", "compile", "merge").
1.13	Do not use technical verbs as nouns.
1.14	Use American English spelling.

In pragmatic mode, rules 1.5, 1.8, and 1.12 do the heavy lifting: your domain vocabulary is legal. The ones agents break are 1.7, 1.11, and 1.13.

Before: You can webhook the event, then do a deploy. After: Send the event to the webhook. Then deploy the service.

Section 2 — Multi-word nouns (Rules 2.1-2.2)

Rule	Instruction
2.1	Write multi-word nouns of three words or fewer.
2.2	When a technical noun needs more than three words, write it in full once, then give a short form or hyphenate the units.

Break long noun chains with prepositions (of, on, in, for):

Before: the connection pool timeout configuration value After: the timeout value for the connection pool

Section 3 — Verbs (Rules 3.1-3.7)

Rule	Instruction
3.1	Use only the verb forms that the dictionary gives.
3.2	Use only: infinitive, imperative, simple present, simple past, simple future, past participle as adjective.
3.3	Use the past participle only as an adjective ("the cached response").
3.4	No auxiliary verbs for complex constructions. No present perfect, no "is to be installed".
3.5	Use an "-ing" form only as a technical noun or inside one ("logging", "the mounting bracket") — never as a verb.
3.6	Active voice. In descriptive text, passive is legal only when the agent is unknown.
3.7	Describe an action with a verb, not a noun ("compress the file", not "perform compression of the file").

Approved modals: can, will, must. Banned: should, would, may, might, could. The standard rejects "could" even for possibility: write "an explosion can occur", never "could occur". For "should": a requirement becomes "must"; a suggestion is stated as fact or deleted. This matters double for agent instructions — models read "should" as optional.

Before: The migration has completed and the table is being rebuilt. After: The migration is complete. The database rebuilds the table.

Before: The flag can be set in the config file, making restarts unnecessary. After: You can set the flag in the config file. Then a restart is not necessary.

Before: The temperature must be adjusted. After: Adjust the temperature.

Section 4 — Sentences (Rules 4.1-4.5)

Rule	Instruction
4.1	Write short and clear sentences.
4.2	Do not omit words or use contractions to shorten sentences. Keep articles, keep "that".
4.3	Use a vertical list for complex text.
4.4	Use connecting words between sentences on related topics ("Then", "As a result").
4.5	Put an article (the, a, an) or a demonstrative adjective (this, these) before nouns where applicable.

Rule 4.2 is the anti-terseness rule. STE is short sentences with complete grammar, not telegraph style:

Wrong shortening: Ensure file exists before running. STE: Make sure that the file exists before you run the command.

Section 5 — Procedural writing (Rules 5.1-5.5)

Rule	Instruction
5.1	Maximum 20 words per sentence. Warnings and cautions included.
5.2	One instruction per sentence, unless two actions happen at the same time.
5.3	Write instructions in the imperative: "Run the migration."
5.4	Put a required condition before the command, divided by a comma: "If the build fails, read the log."
5.5	Notes give information, never instructions. Notes get the 25-word limit.

Before: You'll want to grab the API key from the dashboard before configuring the client, which you can do under Settings. After: Get the API key from the dashboard, under Settings. Then configure the client with this key.

Section 6 — Descriptive writing (Rules 6.1-6.6)

Rule	Instruction
6.1	Give information gradually: one new fact per sentence.
6.2	Use key words and phrases to give the text a logical structure.
6.3	Maximum 25 words per sentence.
6.4	Group related information in paragraphs.
6.5	One topic per paragraph.
6.6	Maximum six sentences per paragraph.

No imperative in descriptive text. Descriptions explain; procedures instruct.

Section 7 — Safety instructions (Rules 7.1-7.3)

Rule	Instruction
7.1	Use a word that shows the risk level ("WARNING" = injury, "CAUTION" = damage).
7.2	Start with a clear command or condition.
7.3	Then give the risk or the possible result.

Never bury the instruction after the explanation. The pattern transfers directly to destructive CLI flags, irreversible migrations, and dangerous API options.

Before: Note that data loss may occur in some circumstances if the destructive flag happens to be enabled when running against production. After: CAUTION: Do not use the --force flag against production. The flag deletes rows that do not match the source.

Section 8 — Punctuation and word count (Rules 8.1-8.7)

Rule	Instruction
8.1	All standard punctuation is legal except the semicolon. Write two sentences instead.
8.2	Use hyphens to connect words that act as one unit.
8.3	Parentheses are legal for references, item numbers, abbreviations, plural forms, explanations, alternatives.
8.4	In a vertical list, the lead-in colon ends a sentence for word count.
8.5	Text inside parentheses counts as one word.
8.6	Count as one word each: numbers, numbers with units, abbreviations, alphanumeric identifiers, quoted text, titles, labels, proper nouns.
8.7	A hyphenated word counts as one word.

Rule 8.6 matters for software text: sqlpipe run --config sqlpipe.yaml in backticks is quoted text and counts as one word. Long identifiers do not blow your sentence budget.

Section 9 — Writing practices (Rules 9.1-9.4, GR-1 to GR-8)

Rule	Instruction
9.1	When a word-for-word replacement does not work, restructure the sentence.
9.2	Use each approved word correctly: approved meaning, approved part of speech.
9.3	Do not build phrasal verbs ("go down" → "decrease", "set up" → "install" or "configure").
9.4	Keep one consistent style and terminology through the whole document.

General recommendations GR-1 to GR-8: keep the conjunction "that", be careful with "with", give pronouns clear referents, prefer "this + noun" over bare "this", avoid false friends, avoid Latin abbreviations, use inclusive language, and use the possessive apostrophe form only when you are sure it is correct (GR-8: if unsure, do not use it — non-native readers find it hard).

GR-6 for software docs: "e.g." → "for example", "i.e." → "that is", and delete "etc." — name the items or write "and more".

VOCABULARY DISCIPLINE

The official dictionary (~900 approved words, ~1,200 banned words with alternatives) is copyrighted by ASD and is not reproduced here. Its mechanics apply without it: one word, one meaning, one part of speech.

Known part-of-speech rulings, useful as patterns:

Word	Ruling
test, check, work	Noun only. "Do a test", not "test the pump". "Check that X" becomes "make sure that X".
oil	Noun only as used in STE examples. For the verb, the dictionary gives "lubricate".
help	Verb only. For the noun, the dictionary gives "aid": "with the aid of".
fall	"To move down by gravity" only, never "decrease".
follow	"To come after" only, never "obey". Write "obey the instructions".
above, below	Physical positions only. For limits write "more than", "less than".

The modal ladder

You wrote	STE writes
should (requirement)	must
should (recommendation)	Delete it, or state it as fact: "X is better because Y."
may / might / could (possibility)	can
may (permission)	can
would (hypothetical)	Restructure: "If X occurs, Y occurs."

Slop-to-simple substitutions

This table is ours, not the ASD dictionary. It maps the words AI-generated docs overuse to plain replacements. If the word carries no fact, delete it instead of replacing it.

Slop	Write instead
leverage, utilize	use
in order to	to
prior to	before
ensure	make sure that
it is worth noting that	(delete)
it's important to, crucially	(delete — state the fact)
simply, just, easily, seamlessly, effortlessly	(delete)
robust, powerful, comprehensive, performant	(delete, or give the measurable property)
functionality	function, feature
enables you to, allows you to	you can
is designed to, aims to	(delete — say what it does)
facilitate	help, make possible
dive into, delve into	read, examine
when it comes to	for
in the event that	if
due to the fact that	because
as needed, as necessary	(state the condition)
and/or	Pick one, or write "X, or Y, or both"
e.g. / i.e. / etc.	for example / that is / (name the items)
gracefully handles	(say what it does: "retries three times, then stops")
out of the box	by default
under the hood	internally
blazingly fast, state-of-the-art	fast (give the number) / (delete)
streamline	make simpler, make faster
plethora, myriad	many
addresses the issue, tackles	corrects the fault, removes the error

Consistency pass

Collapse these common rotations to one term each (Rules 1.11, 9.4):

• check / verify / confirm / validate / ensure → pick one
• config / configuration / settings / options → pick one
• delete / remove / drop / destroy → one per meaning, kept consistent
• error / issue / problem / failure → "error" for errors, "failure" for failed operations
• run / execute / invoke / launch → pick one
• show / display / render / present → pick one

Untouchables

These are technical names (Rules 1.5, 8.6). Leave them exact, even when they break vocabulary rules:

• Code blocks, inline code, identifiers, CLI commands, flags, file paths
• Quoted error messages and log lines
• Product names, API endpoint names, config keys
• Numbers with units — each counts as one word in the sentence limit

Beyond Documentation

Same rules, different targets. Full adaptations in references/use-cases.md:

• Error messages: state what happened (simple past), the cause if known, then the fix as an imperative. No "Oops", no "Please ensure", no apology filler.
• Runbooks: STE's home turf. Imperative steps, conditions first, warnings before the step.
• Incident reports: simple past only. "We have identified an issue that may have impacted" becomes "Between 14:02 and 14:31 UTC, 12% of requests failed."
• Release notes: breaking changes follow the warning pattern — command first, risk second.
• Agent instructions (prompts, AGENTS.md): a system prompt is a procedure for a reader that cannot ask questions. One instruction per sentence, no "should", condition first.
• Translation prep: STE's original job. One meaning per word plus complete grammar removes most translation ambiguity.

Self-Check Before You Deliver

This step is not optional. Run these four checks on your draft:

1. Count words in your three longest sentences. Over the 20/25 limit → split them.
2. Search your draft for: 'll,

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